Speaker Resources

Thank you for your commitment to speak at the Forum 400 2020 Annual Meeting in Las Vegas, Nevada.

Below is a list of your next steps and deadlines as a speaker. Read through the list and click on each item to learn more.

  1. Review the important dates and milestones.
  2. Register for the Annual Meeting.
  3. Book your housing.
  4. Spread the word.
  5. Review the 2020 Annual Meeting speaker video tips sheet. 
  6. Review the standard A/V set.
  7. Submit your presentation.
  8. Don't forget about evaluations.
  9. Contact Julianne Kennedy with questions.

Important Dates

Friday, October 25: Submit outlines or draft PowerPoint  to speaker liaison

Friday, November 1: Audio/Visual requests due

Friday, December 6: All final PowerPoint and presentation materials due 

Friday, December 27: Hotel group rate reservation deadline

Thursday, January 10: Annual Meeting mobile app goes live

Saturday, January 25 – Tuesday, January 28: Forum 400 2020 Annual Meeting at the Four Seasons Hotel in Las Vegas

Register for the Conference

All member speakers are responsible for their own registration. Registration is now open. Click here to learn more. Non-member speakers will receive registration instructions from Julianne Kennedy, Education Associate.

All speakers must check-in upon arrival. Please see the registration desk and you will receive your registration name tag which must be worn at all times during the Annual Meeting.

Please reach out to info@forum400.org if you have questions about or need help with registration. 

Housing & Travel

Speakers will be responsible for their hotel accommodations (unless otherwise indicated by Forum 400) at the Four Seasons Hotel Las Vegas. To reserve a room, click here to book online or call (702) 632-5000 and reference group code Forum 400.

Make reservations by Friday, December 27, 2019, for the discounted rate. We strongly encourage you to make your accommodations early.

Spread the Word

We have put together a marketing kit to help you spread the word about your session at the Forum 400 2020 Annual Meeting. Click here to access the marketing kit.

Audio/Visual and On-site Arrangements

Each session will be set with:

  • Laptop
  • Projector
  • Screen
  • Podium with microphone
  • Lavaliere microphone
  • Slide advancer

Additional notes:

  • Wireless internet connection will be provided. If you have any video files please make sure you download the video on your jump drive; we recommend you come to your session room at least 15 minutes in advance to download the video files and test playback.
  • Speakers will be offered flip charts/markers upon request. Any additional audio-visual requests may be at a cost to speakers.
  • PowerPoint slides and any additional handouts will be available in the mobile app if submitted by the deadline.

Any additional A/V requests must be submitted to Julianne Kennedy by Friday, December 6, 2019.

Presentation Submission

All speakers are required to use the Forum 400 PowerPoint template for your presentation. The deadline to submit your PowerPoint presentation and any handouts to Julianne Kennedy is Friday, December 6, 2019. Access PowerPoint template here.


  • Only one PowerPoint should be submitted per session. If multiple speakers are presenting and have their own slides, please combine them prior to submitting.
  • File should be named according to speaker names and part of the session title (e.g. Last Name_Title of Session.pdf).  PowerPoint should be in PDF format to allow attendees to review on their mobile devices.
  • Any supplemental handouts should be in PDF format with "handout" in the filename.
  • Bring your presentation on a USB drive for back-up.

If presentation changes are made after it's been submitted, please be sure to send us an updated version.

To encourage attendees to complete the session evaluations please have your final PowerPoint slide say, “Your opinions are valuable to us, please fill out all session evaluations in the Forum 400 mobile app for each session you attend!”

Session Evaluations

Forum 400 will be collecting evaluations via the mobile app. Please encourage your session participants to fill out the session evaluation at the conclusion of your session. 


Julianne Kennedy, Forum 400 Education Associate, is your point of contact. Please contact Julianne at jkennedy@forum400.org or (312) 673-5397.